The operating system that turns study-abroad leads into enrolments
Reach every enquiry first, and carry each student from lead to enrolled. The leads you pay for stop going cold.
Every lead that goes cold is an enrolment a competitor makes instead. Edudex turns the leads you already have into students who enrol.
Every channel, every student, every deadline. One screen.
Tap through what your team does all day — capture, route, and carry every student to enrolled.
Turn a WhatsApp chat into a working lead
Most enquiries start on WhatsApp. Export the chat and Edudex reads it into a full lead — number, saved conversation, details detected — off someone’s phone.
- The whole conversation saved on the lead, not lost in a personal chat
- Country, level and test scores detected from the messages automatically
- One-tap Call, SMS or WhatsApp back, while the student is still warm
Every enquiry, from every channel, in one list
WhatsApp, a Meta ad, a walk-in, a form on your site. Every enquiry lands the moment it arrives, tagged by source and owner.
- Hosted forms and walk-in capture, so every channel you pay for lands a lead
- Duplicate numbers merged on the way in, one student, one lead
- Call, SMS or WhatsApp in a tap, with your message pre-filled
Facebook & Instagram leads, straight into your pipeline
Connect your Facebook Page once. Every lead from your Facebook & Instagram lead forms then drops straight in, routed by your distribution rules. No Zapier, no CSV.
- Connect the Page once; new leads arrive automatically, in real time
- Form fields mapped to your lead fields, so nothing is dropped
- See which campaign each lead came from, right on the record
Routed to the right counsellor in seconds
The first agency to answer wins most conversations. The moment a lead lands, Edudex hands it to the right counsellor by your rules, so nothing sits going cold.
- Route by branch, destination, or across the whole agency
- Round-robin, weighted split, or to whoever is least busy
- Or assign yourself, but never leave a lead unclaimed
Offers, conditions and deadlines, chased for you
An expired offer is a student who doesn’t enrol. Track each offer’s reply-by date and let the deadline engine chase the team.
- Quick-add the conditions you use most, each with its own due date
- A progress bar per application, see who's one step from enrolling
- Deposit, sponsorship and visa deadlines chase themselves
One check across every branch and sub-agent
One check tells you if a student is already with another branch or sub-agent — before two of you claim one enrolment.
- Searches every branch and partner, even records a counsellor can't see
- Catches double-representation across sub-agents, where money leaks
- Flags a match before you lodge, so two of you never claim one student
From counsellor to branch to company
Roll performance up from a counsellor to a branch to the whole company, and see which sources bring students who enrol and which just burn budget.
- Bottom-up from counsellor to branch to company
- Every lead source in and out, cut the spend that never converts
- A clean, dated performance report as a PDF
Your day, before you even open the app
Your agenda and a one-tap quick-add, right on the home screen. The follow-ups that win students stay in view all day.
- An agenda widget: today's tasks and deadlines at a glance
- A quick-add widget: capture a walk-in lead in one tap
- Fewer taps, fewer missed follow-ups, more done on the move
One student. Every university, every task, every change. On one screen.
A generic CRM splits one student across six disconnected deals. Edudex keeps them whole — every university, task, note and a full change history, so a wrong date is caught before it costs a place. Scroll a real student record below.
Made for this industry, not bent to fit it
The tools agencies reach for were built for something else. Here’s where they run out of road.
| What you need | Spreadsheets + WhatsApp | Generic CRM | Lead-reply tools | Edudex |
|---|---|---|---|---|
| Never lose a lead across channels | Manual | Partly | Yes | Yes |
| Auto-distribute leads to the team | No | Partly | No | Yes |
| One student, many universities | Breaks | Breaks | No | Built for it |
| Offers, conditions and deadlines tracked | No | No | No | Yes |
| Duplicate check across branches and partners | No | No | No | Yes |
| Change history on every application | No | Partly | No | Yes |
| Study-abroad reporting and targets | Manual | Generic | No | Yes |
Your whole pipeline, on your counsellor's phone
New leads reach your counsellor the second they arrive. Reply on WhatsApp, delegate, and keep every deadline in view — from anywhere. Arrives with launch.
Get your whole team productive in an afternoon
Short written guides and video walkthroughs for every feature, so a new counsellor is chasing leads properly on day one, not week three. Plus real people when you need a hand.
Guides and video tutorials
A written guide and a short video for every feature, from capturing your first lead to running a branch report. Learn it in an afternoon, share it with new joiners.
Browse the libraryHelp and support
A support team that knows study-abroad agencies, not a generic help desk. Get answers on setup, migration and day-to-day questions when you need a person.
Contact supportEdudex comes from years inside the study-abroad business — losing students to the very gaps it now closes. It ships with industry-specific defaults and hands the owner full control to change any of them. Opinionated on purpose, flexible where it counts.
Edudex vs a generic CRM, and everything else you are wondering
Straight answers on how Edudex helps you enrol more students, and how it compares to the tools agencies usually try first.
What is Edudex?
Edudex is the operating system study-abroad agencies use to turn more of their leads into enrolments. It captures every enquiry, gets it to the right counsellor first, and carries each student across all their university applications, offers, conditions and deadlines, so fewer slip and more enrol. Owners get one live view of what is converting, from counsellor to branch to company.
Who is Edudex for?
Study-abroad consultants, overseas-education agencies, and their sub-agents and branches. It fits any agency that places students into universities abroad and juggles many applications, offers, conditions and deadlines per student.
How is Edudex different from a generic CRM like Zoho, HubSpot or Salesforce?
A generic CRM models one deal per record. A student applying to six universities becomes six disconnected deals, and students slip between them. Every slip is an enrolment you do not make. Edudex keeps the student whole, chases the deadlines that win the place, and shows owners exactly where enrolments come from, so you grow on the leads you already have instead of buying more. And there are no weeks of setup: universities, countries and stages ship ready to go.
How is Edudex different from Privyr or other lead-response apps?
Replying fast wins the first conversation. Edudex wins the enrolment. It does the fast reply too, with one-tap WhatsApp, call and SMS, then keeps going: it distributes the lead, chases the follow-ups and deadlines, and tracks the student all the way to enrolled. A fast reply turns into a student on the books, not just a hello and a lead that goes cold a week later.
Can Edudex replace my spreadsheets, Excel or Google Sheets?
A spreadsheet holds names. It does not chase the deadline that saves an offer, or tell you which source is worth your ad budget. Import your CSV or Excel, map the columns once, and your list is live the same day. The students hiding in that sheet, the ones who never got a proper follow-up, start enrolling. Setup takes minutes.
Does Edudex handle one student applying to many universities?
Yes, this is the heart of the product. One student record holds every university application, each with its own offer status, conditions and deadlines, all on one screen. The near-wins a one-deal-per-record CRM loses between records are exactly the students Edudex helps you close.
How does Edudex track offers, conditions and deadlines?
Each application carries offers, conditional or unconditional with reply-by dates, and a conditions checklist such as IELTS, deposit, transcripts and CAS, each condition with its own due date and a progress bar. Deposit, sponsorship and visa deadlines feed a shared reminder list, so nothing expires unnoticed.
How hard is it to switch to Edudex?
Minutes, not weeks. Upload a CSV or Excel, Edudex auto-matches your columns to the right fields, and you create a matching field on the go for anything custom. Universities, countries and application stages are pre-loaded, so there is nothing to rebuild.
Does Edudex work for agencies with multiple branches and sub-agents?
Yes. Branches, teams, roles and permissions are built in. Leads route by branch or destination, and reporting rolls up from counsellor to branch to the whole company. The company-wide duplicate check protects the students, and the revenue, you already earned by catching one already registered with another branch or sub-agent.
Is there a free plan, and how much does Edudex cost?
Edudex has a free forever plan with no credit card required. Paid plans add automation, your whole team, and unlimited records. You can bring your data in and run your pipeline before you ever pay.
Does Edudex have a mobile app?
A mobile companion app arrives with launch. It shows the day's leads and deadlines, lets counsellors reply on WhatsApp in one tap, and delegate tasks on the go, with the web app running the agency behind it.
Pricing that grows with your agency
Start free forever with the full tracker. Paid plans unlock the professional toolkit and scale with your team. Pay yearly, get two months free.
Get Edudex for your agency
Start free, bring your leads, invite your team, and start turning more of them into enrolments from the first day.